Show Services

Show Services – Ready, Set, Show!

Want to stay up-to-date on all Exhibitor information?  Feel free to sign up all staff who are involved with planning your booth space and/or manning your booth.

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Exhibitor Manual

All the details you need to know for a smooth show can be found in this year’s Exhibitor Manual

Exhibitor Move-in Schedule

View your company’s move-in time here:  CanWest Move-In Schedule 2018

Exhibitor Liability Insurance Required– Are You Covered? 

You are required to carry a minimum of $2,000,000 Liability Insurance for Trade Shows.  Contact your insurance broker or HUB International (information below) – Be sure that that BC Landscape & Nursery Association is named on your policy as an additional insured. Please email a copy to [email protected].  Order by September 12 

Forms for Show Services

CanWest Marketing Forms

Electrical/Lighting/Plumbing/Sign & Banner Hanging/Internet Access Services

Global Convention Services Ltd. Rental Kit Order by September 12.  Email completed forms to [email protected]

Booth Vacuum/RV Overnight Parking/Balloon Waiver 
Tradex Forms 

  • Special Note About Balloons
    Due to being located on airport property and the potential for interference with local air traffic, Tradex does not permit the handing out of air or helium filled balloons. Exceptions are made to allow exhibitors to display their balloons with their booth area. For details, please see the ‘Balloon Waiver’ form found under ‘Services Offered at Tradex’.

Email completed forms to [email protected]

Wireless Internet Service

Wi-Fi has been generously sponsored by TSD IT Solutions for the duration of the show.

Levy Show Services – Booth Furnishings

CanWest Hort Expo Order Forms for LEVY Show Services – Order by September 12
Order from Levy Show Services online here:
Show Code for Online Access: CANWEST2018

Shipping & Brokerage

You can ship with any company as long as they abide by the ‘move-in’ schedule. Booth material may not be shipped to Tradex in advance as there are no shipping /receiving services or warehouse space. Your material must be delivered on move in day, Sept 25, at your specified move-in time.  Levy Show Services has an advance warehouse facility and will deliver your booth material to your booth space at your specified move-in time. Please contact them for a quote.  Click here for Levy Show Services Shipping Exhibitor Kit 
If you are shipping from the US, please include the CBSA ‘Letter of Recognition’ when travelling and include with your shipping documents. This is a ‘Customs’ letter for US exhibitors providing ‘Border to Show Privileges’; this will expedite your entry into Canada.

Important Dates & Deadlines

Click here to see a checklist with important dates and deadlines to note in order to receive the best pricing!

Attendee Data Collection System

Manage your contacts with ease! Check out Conexsys’ bar-coded lead retrieval system along with their new Smart Phone App.

CanWest Hort Show Event App