Show Services

Show Services – Ready, Set, Show!

Want to stay up-to-date on all Exhibitor information?  Feel free to sign up all staff who are involved with planning your booth space and/or manning your booth.

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Exhibitor Manual
All the details you need to know for a smooth show can be found in this year’s manual: Exhibitor Manual 2018

Exhibitor Move-in Schedule
View your company’s move-in time here:  check back in September

Exhibitor Liability Insurance Required– Are You Covered?  You are required to carry a minimum of $2,000,000 Liability Insurance for Trade Shows.  Contact your insurance broker or HUB International (information below) – Be sure that that BC Landscape & Nursery Association is named on your policy as an additional insured.  Please forward a copy of the policy to Michelle at [email protected].

Forms for Show Services

All the exhibitor forms for CanWest are placed online as they become available.

CanWest Marketing Forms

Electrical / Lighting / Plumbing / Sign & Banner Hanging / Internet Access Services

Global Convention Services Ltd. Rental Kit Order by September 12 for best rates. Email completed forms to [email protected] 

Booth Vacuum / RV Overnight Parking / Balloon Waiver Form

Tradex Forms:

  • Special Note About Balloons
    Due to being located on airport property and the potential for interference with local air traffic, Tradex does not permit the handing out of air or helium filled balloons. Exceptions are made to allow exhibitors to display their balloons with their booth area. For details, please see the ‘Balloon Waiver’ form found under ‘Services Offered at Tradex’

Email completed forms to [email protected]

Wireless Internet Service
New! Wi-Fi options – First 30 Min FREE X2
$20 for every 24 hours per device

Levy Show Services – Booth Furnishings

CanWest Hort Expo Order Forms for LEVY Show Services – Order by September 12 for best rates.

Order from Levy Show Services online here:
Show Code for Online Access: CANWEST2018

Shipping & Brokerage
You can ship with any company as long as they abide by the ‘move-in’ schedule. Booth material may not be shipped to Tradex in advance as there are no shipping /receiving services or warehouse space. Your material must be delivered on move in day, Sept 26, at your specified move-in time.

The following companies have advance warehouse facility and will deliver your booth material to your booth space at your specified move-in time. Please contact them for a quote.

If you are shipping from the US, please include the CBSA ‘Letter of Recognition’ when travelling and include with your shipping documents. This is a ‘Customs’ letter for US exhibitors providing ‘Border to Show Privileges’; this will expedite your entry into Canada. Click here to download this letter: (coming soon)                                                                                                    

Attendee Data Collection System

Manage your contacts with ease! Check out Conexsys’ bar-coded lead retrieval system along with their new Smart Phone App.

CanWest Hort Show Event App