Show Services

CANWEST 2019 SHOW THEME: ‘Vintage’

TAILGATE PARTY: Wednesday, September 25th at 5:00 pm in the Show Lounge (Hall B).

EXHIBITOR MANUAL: Click here to download the Exhibitor Manual

Register Your Booth Staff NOW! 

Password: CWHE2019

EXHIBITOR PARKING – Free parking is available to all exhibitors. Overnight parking is also available for exhibitors with large trucks and vehicles. RV parking is also available.

EXHIBITOR BOOTH ELECTRICAL, LIGHTING, SIGN HANGING, INTERNET SERVICES click here.
Global Convention Services, email completed forms to [email protected]

EXHIBITOR BOOTH FURNISHINGS (Tables, Chairs, Carpet etc.)
Levy Show Services, order here: https://www.levyshow.com/ Show Code: CANWEST2019

EXHIBITOR BOOTH VACUUMING, RV PARKING OVERNIGHT, BALLOON WAIVER*
Email completed forms to Tradex: [email protected]

* Special Note About Balloons – Due to being located on airport property and the potential for interference with local air traffic, Tradex does not permit the handing out of air or helium filled balloons. Exceptions are made to allow exhibitors to display their balloons with their booth area. For details, please see the ‘Balloon Waiver’ form found under ‘Services Offered at Tradex’.

EXHIBITOR LIABILITY INSURANCE – Are You Covered?
You are required to carry a minimum of $2,000,000 Liability Insurance for Trade Shows.  Contact your insurance broker or HUB International (information below) – Be sure that that BC Landscape & Nursery Association is named on your policy as an additional insured. Please email a copy to [email protected].  Order by September 11, 2019.

EXHIBITOR SHIPPING & BROKERAGE
You can ship with any company as long as they abide by the ‘move-in’ schedule. Booth material may not be shipped to Tradex in advance as there are no shipping /receiving services or warehouse space. Your material must be delivered on move in day, Sept 24, at your specified move-in time.  Levy Show Services has an advance warehouse facility and will deliver your booth material to your booth space at your specified move-in time. Please contact them for a quote.

If you are shipping from the US, please include the CBSA ‘Letter of Recognitionwhen travelling and include with your shipping documents. This is a ‘Customs’ letter for US exhibitors providing ‘Border to Show Privileges’; this will expedite your entry into Canada.

EXHIBITOR DATA COLLECTION
Manage your contacts with ease! Click on the link to order Conexsys’ bar-coded lead retrieval system or the new Smart Phone App.

EXHIBITOR MOVE-IN SCHEDULE 
Check the 2019 CanWest Hort Expo Move-In Schedule for your move-in time for the show.  If you need to change the move-in time, please contact Michelle before September 1, 2019.

EXHIBITOR MOVE IN & MOVE OUT
Tradex provides 4 main points of entry into the exhibit hall for an easy, fast and efficient move in! Each exhibitor will be given a time to move-in – you can expect this notice by late August. Please let us know in advance if you need to move in at a special time to accommodate your travel or if you need lots of time to set up your booth. We will do our best to accommodate your requests.

  • Move-In: Tuesday September 24: 5:00 am – 5:00 pm (Call Michelle if you require additional time to set up your booth; we can allow some exhibitors to move in on Monday Sept. 23.)
  • Move-Out: Thursday September 26: 5:00 pm – Midnight

You can ship with any company as long as they abide by the ‘move-in’ schedule. Booth material cannot be shipped to Tradex in advance as there are no shipping /receiving services or warehouse space. Your material must be delivered on move-in day, Sept. 24. For more information visit Show Services.

IMPORTANT NOTE: CanWest would like to introduce a One-Night Move-Out for 2019 – we would like to clear both show halls by 12:00 midnight on Thursday Sept. 26. Please let us know in advance if this may be a challenge for you given your booth size, product or resources available.

EXHIBITOR E-NEWSLETTERS – Click here to view archived Exhibitor E-News
Want to stay up-to-date on all Exhibitor information?  Feel free to sign up all staff who are involved with planning your booth space and/or manning your booth.