Already Exhibiting at CanWest?

Interactive Floor Plan
Click here to view the 2017 CanWest Floor plan

Show Dates & Hours
Show Dates: September 27 & 28, 2017
Show Hours: 10:00am – 5:00pm

Show Location
Tradex, Fraser Valley Trade & Exhibition Centre
1190 Cornell Street, Abbotsford, BC Canada  V2T 6H5

Show Theme
O’ Canada

Tailgate Party
Wednesday, September 27, 5:00 pm in the Show Lounge.

Parking
Free parking is available to all exhibitors. Overnight parking is also available for exhibitors with large trucks and vehicles.

Move-In & Move-Out
Tradex provides 4 main points of entry into the exhibit hall making it one of the easiest buildings to move-into and move-out of. We expect an easy, fast and efficient move in!

  • Move-In:
    September 26: 5:00 am – 5:00 pm
    Designated move-in times will be given to each exhibitor in August.
  • Move Out: September 28: 5:00 pm -Midnight & September 29: 7:00 am – 12:00 pm

IMPORTANT NOTE: All exhibitors must be moved out by 12:00 Noon on Friday Sept 29.

Hotels & Travel
The main hotel room block is at the Sandman Abbotsford Airport Hotel in Abbotsford. This is a new hotel located on Mt Lehman Road – just minutes away from Tradex. Check out the ‘Hotels & Travel’ page for all the details and stellar rates.

Travel Alert
Please be aware that there are companies contacting exhibitors directly claiming to have room blocks on behalf of the CanWest Hort Expo. They are not associated with the CanWest Hort Expo. We have no control over booking and cancellation fees associated with their service.  ***Please do not give your credit card information to anyone calling and claiming to be a CanWest Travel Agent. CanWest has NO OFFICIAL Travel Agent.

RV Overnight Parking Available at Tradex
Tradex has an RV Site! Reservations are available on a first come, first serve basis. The reservation form is found under ‘Services Offered at Tradex’.

Best in Show Booth Awards Judging
Wednesday, September 27

Each year CanWest exhibitors compete to have their booth display awarded ‘Best in Show’. Use the show theme to provide the design inspiration for your booth. All the details regarding the award categories and judging criteria can be found in the ‘Exhibitor Manual’. Winners of each category will receive a $200 discount off their 2018 booth. The overall winner wins a free ‘10 x 10’ booth for the 2018 Show.

Show Services – Ready, Set, Show!

Exhibitor Manual
All the details you need to know for a smooth show can be found in this year’s manual: Exhibitor Manual 2017

Exhibitor Liability Insurance Required– Are You Covered? Be sure you have adequate coverage for your booth at CanWest (Min $2,000,000 Liability). Your commercial liability insurance would have coverage under their policies for trade shows – be sure that we are on your policy as an additional insured as BC Landscape & Nursery Association. For those that don’t have insurance, you can contact HUB International directly or apply online

HUB International

Forms for Show Services
For your convenience, all the required forms for exhibiting at CanWest are placed online as they become available. These forms are generated from the BCLNA, along with the services offered by our host venue, Tradex & Global Convention Services, our show decorator, Levy Show Services and our registration service provider, Conexsys Registration Systems. See below for the forms you may need to ensure you have everything you need for your booth.

General Forms:
The following are administered by the CanWest Show Office:

Services Offered at Tradex and their partner, Global Convention Services Ltd.

Global Convention Services Ltd provides the following:

The following forms are also available online directly through Tradex:

  • Booth Vacuum Order Form (only $0.15 per square foot!)
  • RV Overnight Parking Reservation Form (first come, first serve)
  • Balloon Waiver Form

Complete the forms you specifically require and email to admin@fvtradex.com.

Wireless Internet Service
Wireless internet connections can be ordered through Boingo Wireless. While onsite connect to the ‘boingo hotspot’ open your internet browser and follow the instructions.

Special Note About Balloons
Due to being located on airport property and the potential for interference with local air traffic, Tradex does not permit the handing out of air or helium filled balloons. Exceptions are made to allow exhibitors to display their balloons with their booth area. For details, please see the ‘Balloon Waiver’ form found under ‘Services Offered at Tradex’

Show Decorator – Levy Show Services
Levy Show Services provides all the décor you need for your booth (carpet, chairs, tables etc). Get your orders in by September 14 for best rates. You can order online or by faxing your completed forms. Levy will be onsite during move-in and throughout the show for any last minute orders.

Click here for Levy’s Exhibitor Kit: Levy Show Services_ Exhibitor Kit

Shipping & Brokerage
Need transportation and/or brokerage services to get your booth material to the show? You can ship with any company as long as they abide by the ‘move-in’ schedule. Booth material can’t be shipped to Tradex in advance as there are no shipping /receiving services or warehouse space. Your material must be delivered on move in day, Sept 27, at your specified move-in time.

Need a quote for your shipment? Check out these two companies to inquire about their rates. They have an advance warehouse facility and will deliver your booth material to the show, and directly to your booth, at your specified move-in time:

  • Levy Logistics: Levy Show Services_ Shipping Kit
  • Metro Express: Conatct Neville Abreo: 604-599-6940, nabreo@metroexpress.ca. You can visit Metro Express online at www.metroexpress.ca.

If you are shipping from the US, please include the CBSA ‘Letter of Recognition’ when travelling and include with your shipping documents. This is a ‘Customs’ letter for US exhibitors providing ‘Border to Show Privileges’; this will expedite your entry into Canada. Click here to download this letter: CBSA Letter of Recognition_CanWest
                                                                                                                                                                                                                                                                                                                                          

Conexsy Registration System: Attendee Data Collection System

Conexsys provides CanWest with the online registration system (including booth staff registration). They also have a data collection system that allows you to collect contact information from attendees. Manage your contacts with ease! Check out their bar-coded lead retrieval system along with their new Smart Phone App.

Get The Most Out of CanWest

Spread the Word!
CanWest has a number of tools that you can use for your pre-show marketing.
Add the CanWest show dates, logo and your booth # to your email signature and invoices.

Follow CanWest on twitter and join us on Facebook:

  • Facebook: facebook.com/canwestshow
  • Twitter: twitter.com/canwesthortshow

Upload the show logo and banner ads to your website and social media network.


 

 

 

 

 

 

 

 

 

 

 

 

Create Buzz and Get Noticed! Take advantage of these marketing tools and attract prospective buyers to your booth.

  • Sponsorship Opportunities
    Create awareness and enthusiasm about your presence at CanWest
    by using sponsorship as part of your pre-show marketing plan. Sponsors are exposed to thousands of prospects across the Pacific NorthWest and Western Canada via brochure, show guide, website, and social media. You are perceived as an industry leader. The result is greater awareness of your company and more prospective buyers visiting your booth. Check out this form for a list of options.
  • New Product Showcase – Maximize Product Exposure!
    All CanWest exhibitors are invited to participate in the ‘New Product Showcase’.
    Your first new product entry is FREE! It’s prominent, professionally designed space gives exhibitors a great opportunity to profile new and unique plants, products, supplies, and equipment.
    By participating in the NPS, you will be included in the competition for ‘Best New Product’ award.
    Download your showcase form here.
  • Offer a Show Special! Free Publicity!
    Generate more sales by offering show specials. Make them exclusive for CanWest delegates, and only available during the show. Send us the details and CanWest will:

    • Include your company name on the ‘Visit These Companies Offering Show Specials’ list on the CanWest website.
    • Promote your show special in a special e-blast to potential delegates a week before the show (approx 6,000 contacts).

    Send the details to Michelle Linford: mlinford@bclna.com or Karen De Jong: canwest@bclna.com

  • Mini Info Sessions at Your Booth: Free Publicity!
    Are you planning to conduct any info sessions at your booth? If yes, let your CanWest show team help promote these sessions. Send us the details and CanWest will:

    • Include your company name on the ‘Daily Schedule’ that highlights all the key events taking place during the show.
    • Promote your info session in a special e-blast to potential delegates a week before the show (approx 6,000 contacts).
    • Will announce over the PA system prior to the presentation.

    Send the details to Michelle Linford: mlinford@bclna.com or Karen De Jong:canwest@bclna.com

  • Giving Away Prizes?
    Are you planning to have a special draw or giving away something really cool?
    Let us know and we’ll be sure to promote your giveaway in an eblast, through social media and onsite – printed in the daily schedule.
    Send the details to Michelle Linford: mlinford@bclna.com or Karen De Jong: canwest@bclna.com